New Features
Rentman is constantly updated to include new features to keep our clients ahead of their competitors and up to date with new legislation. Below is a list of our most recent enhancements.
February 2013
4.04.969
New Schedule 23 – type 19 spreadsheet to replace the older Section 19 csvfile. See Tax Forms option under Accounts menu.
New Drag emails from daft.ie (property.ie) into Rentman to import applicants.
4.04.967
New Recurring appointments.
New Multiple negotiators on an apointment.
New Follow Up for appointments.
New Safety Certificates for let only properties will now appear in the todo list only when a tenant is about to move in.
January 2013
4.04.957
New Up to 4 names on an applicant – useful for sharers.
4.04.956
New Landlord registration number for Scotland. Todo list will warn when registration is expiring.
4.04.954
New More options for customizing the property match HTML.
4.04.951
New PFE-XML format for exporting BACS data to Lloyds.
New Import from INEA.
4.04.948
New The law regarding front page of EPC has been changed so Rentman reverts to creating and using just the graphs. The PDF certificate can be attached but it is the graphs that Rentman uses in reports (and uploads to internet portals).
4.04.943
New Option to select lettings only or sales only properties on advertise properties screen
December 2012
4.04.937
New Ability to save a bank reconciliation as work in progress – to be completed another time.
4.04.932
New Ability to print the Accounts Summary Overview. See new print button on Accounts Summary screen.
4.04.931
New Properties can now advertise a separate rate for Holiday Lets. See notes tab of property screen.
4.04.927
New Options to customize matched property list.
4.04.915
New option in payment types “User’s default Client Account”. Especially useful in multi branch setups where each user needs to post money received to separate bank accounts.
4.04.909
New Admin tab of applicant’s screen has default format for how this applicant wishes to receive matched property listings. Options are PDF, HTML, SMS, Plain Text, Brochure or Handout (and some combinations).
New Enhancements to the automatic sending of property match listings to subscribed applicants (see version 4.04.679). Will only send properties that have been added or where the price and availability have changed since the last matched listing sent to the applicant. If this is configured to run every 15 minutes matched applicants will receive notification almost as soon as a property is added or updated.
New The automatch can be configured so as to be launched by Rentman rather than as a scheduled task.
4.04.905
New Option to prevent a user editing another user’s applicant (See company preferences - security tab).
4.04.903
New Synchronise diary with outlook as an automatic, background task. See User Preferences screen, diary tab.
New When fetching emails from POP3 server (i.e. not using Outlook) Rentman will now, optionally, download and add to journal even where it doesn’t recognize the sender. These emails will be shown in a new folder, “Emails with Unknown Sender” in the main desktop treeview under Journals. From there they can be opened and added to a selected property (or deleted).
4.04.900
New Offers screen has new tab Chain. Use this to record a sales chain
New Date of Birth on permitted occupants tab of deal screen. Use this for minors and the ToDo list will flag when the child is approaching 18 years of age (so the tenancy can be renewed with he/she now as a tenant).
4.04.894
New Accounts summary screen shows where lettings commission is for renewals
New Current Tenancy lists in main desktop treeview now show if a deal has been renewed
4.04.891
New Applicants match will now also match properties where the number of bedrooms is greater than that entered for the applicant.
New Option on company preferences screen to cause Rentman to prompt for an applicant match if you change price and/or availability date.
New If the scheduled applicant match (see version 4.4.679 below) is run more frequently than weekly the match will only include properties that have been added or had price or availability date changed since the previous match was sent to the applicant.
4.04.886
New Now able to mark applicants and landlord/vendor as ‘confirmed’ on an appointment.
New Now able to mark Exchange and Completion dates on offers screen as “Tentative” or “Confirmed”.
New When adding a new landlord Rentman will warn if a landlord with the same first name and last name already exists.
4.04.885
New When adding a new applicant Rentman will warn if an applicant with the same first name and last name already exists.
New BACS screen and export will show contractor’s invoice number for bill payments.
4.04.884
New When using Cloud Rentman to add photos to a property there is now an option for it to happen as a background process. You can then continue working in Rentman and return to the property later.
4.04.881
New When a deal is renewed the deposit scheme registration id is now cleared… so the renewed tenancy will appear in the deposits to be registered todo list. The new registration ID should be re-entered when the renewal is re-registered with the scheme.
New Exporting to excel using the File/Export menu option will include memo fields (e.g. property comments, applicant notes etc).
New Extra Notes field on admin tab of applicant’s screen. Use this to keep background info such as current rent, current lettings agency and the like.
New Import sales properties from Reapit.
4.04.870
New Sales marketing fee. An additional fee that can be entered on to property commission tab to invoice separate from the sales commission. If the marketing fee is not zero and the invoice is not yet created the todo list will remind you. Click actions button to generate.
New If an inspections appointment has been made the “send” button on the inspection screen becomes “send reminder” and 2 new documents (InspectionReminderLetter or InspectionReminderSMS) can be sent to remind the tenant.
New Right click on the property in the appointment screen and you can send an SMS reminder to the current tenants.
New Tasks by Property and Tasks by Building under Management/Prints & Reports menu.
New Tasks by Property chart. Useful for indicating which properties are requiring more attention.
4.04.852
New Set property’s gas supplier to “*No Gas” to exclude it from the Gas Certs outstanding list.
New Relabeling of Section48 and Section 8 as AT5 and AT6 respectively for Scotland.
4.04.851
New Prompt when marking a certificate as not required. Also adds journal when a certificate is marked as not required.
4.04.850
New “Add photo” dialog allows to you to select multiple files at a time.
4.04.849
New Status on references screen. OK or Rejected. Todo list will show rejected references.
New Property Search screen has option for to Let or for Sale. And for the rent to be specified as per month or per week.
4.04.845
New Option to show distances (in the map directions) in either miles or kilometers.
4.04.841
New Directions on Viewing tab of property screen. Text taken from google maps. Lists directions from company postcode to the property address. Will be included when syncing appointments with outlook.
New If you set the max key number on the company preferences screen Rentman will show (main treeview) vacant key numbers.
New When attaching a PDF to an EPC record Rentman will now take a screenshot of the first page to include in reports and documents.
4.04.835
New Property screen (viewing tab) will warn if you enter a key number that already exists (but it will allow it as you may have one key ring for multiple properties in a building or multiple rooms in an HMO).
4.04.831
New Areas must be entered into the new Areas screen (under the Misc menu option) before they can be used on a property or applicant screen. This is to prevent spelling mistakes, near duplications and other confusions.
4.04.817
New Option on user preferences to select the outlook pst to use as default. This determines where Rentman searches for an email from the journal screen.
4.04.807
New Allow override when Rentman doesn’t want to send fixed fee management commission (because it is not yet due).
New For property type of “Garage” Rentman will use the tenant’s address rather than the property address for mail.
4.04.803
New Documents only option on journal tabs. This will show only journals with PDF or DOC attachments; useful for finding previously created documents and also makes it easier to find any documents created outside Rentman and added to the journal.
New Attach Brochure button on advertising tab of property screen. Use this to attach a brochure created outside of Rentman (e.g. Ravensworth). Matching will attach a brochure (if one exists) to emails.
New EPC will be added to property matching emails.
4.04.800
New By default “Locate” will now filter out archived applicants and “Withdrawn” or “Sold” properties.
4.04.799
New When saving a property Rentman will now prompt before setting the available date to the date the last tenancy ends.
4.04.798
New Ability to delete or modify transfer between buildings.
4.04.789
New Associates now have journals and any ‘locate’ filtered by branch.
New Deal screen now enables you to terminate a deal on its original end date ; just so it is plain to all the the tenancy is ending.
4.04.785
New Two names on one applicant record. For entering, for example, a husband and wife.
4.04.778
New Search box on all ‘locate’ screens. Results filtered to those containing the text you type into search box.
4.04.774
New Selecting the property on the key log screen can be slow and onerous on a large database; so now, rather then clicking the down arrow and scrolling, you can click into the property address and begin typing the address – Rentman will display the list of properties containing what you type in their address – the more you type the more refined the search and the shorter the list of properties to select from.
4.04.767
New Receipt can be printed for keys being logged in or out.
4.04.759
New New security option to warn when someone tries to delete a financial transaction (typically deal sheet receipts).
New File/Recent menu option enables you to return quickly to recently visited screens.
4.04.754
New Ability to put cheque amounts as words in columns.
4.04.744
New 21 day warning in To do List for deposits to be registered (now that the grace period has been increased from 14 to 30 days from 6th April 2012).
New Changes to the TDS prescribed information clauses.
4.04.739
New Zoopla upload will now send more than 9 photos, floor plan and PDF EPC certificate.
New Ability to download emails from POP3 mail server and create a journal for senders it can match with email addresses in landlords, tenants, applicants, contactors, and contacts.
New If not all landlords owning a building require that tax be retained Rentman will only retain the correct portion (assumes equal share by landlords). Uses the Non resident checkboxes and NRL8 dates for each landlord to determine what needs to be retained
4.04.735
New Rather than generate (and upload) the EPC charts only, Rentman can now generate the entire first page (as a PDF) if you enter in the current and potential energy use, emission and fuel costs.
4.04.729
New HSBC and Clydesdale bank csv files recognized by import function.
New Ability to create a new Task direct from a journal. For instance, if a tenant called with a problem and a journal was created to record the phone call….. atask can then be created to assign the problem to another negotiator or contractor. The task will inherit the details of the journal and the original journal can be seen in a new journal tab on the task screen.
New Ability to create and view journals from a task. So a complex task that involves many phone calls and emails can show a history on the journal tab of the task screen.
February 2012
4.04.724
New Diary should load faster (especially if you have a lot of appointments); the switch to week or month views may take a little longer than previously.
4.04.721
New Attach files (scanned picture of the keys perhaps) to the key log. Uses journal entry with attachment that can then be viewed in property’s journal.
New Create a new document called 'PropertyDescription' as a snippet andRentman will use that as the template for the property description when you add a new property.
4.04.719
New Level of security lower than “Negotiator”. An Associate is limited to only using the following screens :
· Property
· Applicant
· Match
· Landlord (for properties assigned to this user)
· Deal (view branch only and edit only deals belonging to this user).
New Any funds received by an Associate (on deal screen) will not be marked as cleared.
New An Associate cannot print a contract while uncleared funds are outstanding on deal screen.
New Email addresses now included in text search from main desktop.
4.04.697
New Credit Card surcharge now works on rent received and tenant invoice payments.
4.04.694
New No limit to number of photos that can be attached to a property.
New Drag and drop the photos on a property to change their order.
New Applicant match has option to only select “My Applicants” for matching.
New Occupancy diary for Holiday Let properties. See Actions menu of property screen for properties that have ‘holiday Let’ ticked on their notes tab. The diary enables you to see tenancies for that property, add new tenancies and drag existing tenancies to change the dates.
New Lead Tenant; defaults to the first tenant entered into Rentman.
JANUARY 2012
4.04.690
New If, after receiving guaranteed rent, you later receive rent from the tenant Rentman will now give the option to repay that money to the office account. See http://www.rman.co.uk/documents/Guaranteed.pdf
4.04.688
New Follow up date on journals marked for follow up. The todo list will display list of follow ups in follow up date order.
4.04.685
New Deal Order option when printing deposits only ledger.
4.04.681
New Desposits Only option under Accounts/Print&Reports/Client Account ledger menu.
4.04.679
New Automatic sending of available matched properties to all extant applicants. Subscribe checkbox on applicant’s admin tab enables applicant to be included or excluded.
DECEMBER 2011
4.04.677
New Contractors and Contractors by type shown in main desktop treeview.
New If a statement is being run before the statement period is due for a building with fixed fee management commission Rentman will not automatically generate a commission invoice. You can now override this by ticking the commission checkbox and an invoice for the correct amount will be generated.
New If the current balance is less than the float when a management statement is issued the landlord will now be shown a reduced float on THIS statement only and a balance of zero. The next statement’s payment amount will be reduced to restore the float to its correct value. In the past the landlord would have been shown a negative balance (currentbalance minus float) indicating the landlord should send money to restore the float.
4.04.674
New Option on Building/Management screen (Admin tab) and management statement screen to deduct pending jobsheet quotes and unpaid bills from the amount to pay the landlord.
New Ability to transfer a balance between two buildings owned by the same landlord. See Actions button of building and landlord screens.
4.04.673
New Option on company preferences screen (Other tab) to prevent users with ‘negotiator’ level security from browsing landlords. They will only be able to open landlord screen of properties assigned to them (using Negotiator dropdown box on property screen notes tab).
New Help screen to view all online help documents. N.B. The documents are fetched from the internet so they may take a little while to load on first use.
4.04.672
New Preferred Delivery method on landlord screen indicates whether the landlord prefers invoices and statements emailed or printed and sent by mail.
4.04.671
New Property Manager on building screen (admin tab). Indicates the member of staff who looks after a building.
New Branch on Portals screen. In a multibranch setup this enables you to setup an upload (with a separate id) for each portal.
4.04.663
New “Rent Outstanding as at” report under Management/Prints & Reports menu. Shows rent outstanding as at a specified date.
4.04.656
New Rent Overdue on the ToDo list now shows 2 dates : InArrears and LastReceived. InArrears shows the date when there was last zero rent outstanding. LastReceived shows when any rent was last received.
New Right Click on record in Rent Overdue list to print a rent history for the deal.
New Rent History and Receive Rent buttons on Deal screen (Rent tab)
New Rent History and Receive Rent options on Actions button of deal screen.
4.04.654
New Ability to change the name of the inspection items. See inspections tab of Company Preferences/Defaults.
New Fifth item on inspection reports.
4.04.652
New SMS Sender field on company preferences screen. 11 character name that will appear as the originator of the message on the recipient’s cell phone.
4.04.650
New Import bank transactions now supports new Lloyds import format.
New TDS import requires new member id and branch id numbers. These are in addition to the membership number; you will have to contact TDS to find out what your numbers are.
4.04.649
New Audit trail for properties, deals, tenants, applicants, appointments, tasks, landlords, invoices and buildings. Switch on and off using new Settings screen under System/Audit Trail menu option.
4.04.644
New 12 Week inspection period
New Change in SMS interface. No longer uses email to send the SMS. Requires your Reach-Data username password be updated on company preferences screen.
New If you select to send SMS reminders on rent overdue Rentman will now prompt to send reminders to the guarantors on a deal as well.
4.04.631
New Drag and drop email enquiries from Zoopla, Primelocation and DPG into rentman to create an applicant.
4.04.630
New Drag and drop multiple selections (emails from outlook or files from windows explorer) into Rentman.
4.04.629
New Drag and drop an enquiry email from rightmove to create a new applicant with the specified info already populated.
New Trial Balance deposits detail will show deposits by bank account. Drill down on that to see deal by deal balances.
4.04.627
New Email signature appended to emails.
4.04.625
New Now possible to create a deal without a property. This is so you can take fees before the applicant has decided upon a property.
4.04.620
New If emailing a letting statement any attachments included bills will be added to the email
New When printing expiry letters the print will now prompt for printer and tray etc if preview was also chosen. If preview is off all letters will print direct to the default printer without a prompt.
New All letters, invoices and statements with an address should now line up with standard windowed envelopes.
New Shop and Office property types were being uploaded to rightmove as unknown. Both now recognised and uploaded as types 137 and 19 respectively.
4.04.616
New Ability to rename multiple tasks. In new task by type treeview right click and select “change all these task names”
4.04.615
New Select tasks to be printed from Management/Prints & Reports menu.
New Treeview Items to show tasks and journals by type.
4.04.613
New Management type “DirectToLandlord” on admin tab of building screen. If you choose this rentman will automatically post a Rent Received and paid direct to landlord for each rent due.
4.04.601
New Tenant letters for company let will now be addressed to the company name and contact.
4.04.600
New Client account ledger as disbursements. This new version of the client account ledger shows the transactions in the client account includingreallocations of money within the account that don’t cause a real bank transaction. The ‘as disbursements’ report will likely be of most use as a forensic tool for accountants.
4.04.598
New Option to show an audit trail on client account ledger printout; requires that Audit has been set on. Deleted and amended transactions will be included in the report – printed with “strikethrough”.
4.04.597
New If the original bill was paid from the office account Rentman will now transfer the entire ‘reinvoiced’ amount in the Bank Transfers(invoices) screen and not just the markup as required when the bill is paid from the client account.
4.04.592
New New charts available; Invoices by branch, Invoices by month and branch, Cashbook by branch.
New When printed or copied to the clipboard (so it can be pasted into an email for instance) a chart will now have a white background.
4.04.591
New Rentman running on a Terminal Server will now wait 2 mins before shutting down if the user’s connection is dropped. This gives the user a chance to reestablish the connection and resume their session but still prevents orphaned rentman’s consuming resources and licences.
New Chart button on print preview screen will now add branch info to the data. So you can now print from the accounts summary screen, for instance, and see the data as a chart grouped by branch.
4.04.589
New Deposits to be returned in ToDo list.
New Change to wording in Lettings Statement when deposit is lodged with DPS.
4.04.584
New My Active Applicants and My Archived Applicants added to export and bulk email options.
4.04.581
New Journal entries can be marked for follow-up. Either rightclick on the journal tab of applicants, landlords, properties and deals or change the new status dropdown box on the journal screen. Items marked as follow-up have a green flag in journal tabs.
New Todo list item shows journals marked for followup. Right click on journal entries in grid to clear follow-up status
New Option on preferences tab of user options screen enables all applicants/property matches to be marked for follow-up automatically.
New On journal screen click on property, applicant, landlord, tenant or contractor name to open in new window.
4.04.579
New Lettings statement to show balance deducted from deposit if option chosen on company preferences.
4.04.577
New Options to record if an applicant has pets, is a smoker, is employed full-time and occupation on the personal tab of the applicant’s screen. This data is not used when matching properties it is simply to record the information.
New For buildings with multiple properties printing the history of a building will now group transactions by property in a similar manner to the management statement.
4.04.576
New “Actions” button on deal screen has new option to copy tenants to a new deal. Use this when you wish to renew a tenancy with different tenants – create a new deal then add or delete tenants (and guarantors and occupants) using the treeview on the respective tabs.
4.04.574
New Users, Contacts, Local Authority and Sources screens can be added to toolbar favourites buttons.
4.04.573
New Option on documents screen to print header on first page only.
4.04.568
New Diary will show more details on first and second lines of appointments less than 45 mins in duration (i.e. appointments with less than 3 lines).
4.04.565
New Option to pick the order in which rentman allocates money received on the deal screen. Company Preferences screen defaults/deals tab.
4.04.564
New Option on building admin tab to pay guaranteed income in advance or in arrears.
4.04.559
New Option to prevent users being able to switch screens while in edit mode. This can help prevent lock up where one user on the network is stuck waiting for another user to save or cancel their edits.
4.04.555
New Font option when right click document text. Use this to change font color.
4.04.544
New The message on the management statement will be remembered for each building from one statement to the next.
4.04.535
New Link a tenant to a specific guarantor.
4.04.533
New Certificates node under properties in main desktop treeview. Will show all properties’ certificate expiry dates (or no expiry date if there is no certificate) by certificate type.
New Journal entry posted when a deal is terminated (so you can see who terminated a deal and when).
4.04.527
New Inspections Module. Setup periodic inspection reminders and send letter/email/SMS to the tenant asking them to confirm an appointment time on the due date. Linkappointment in the diary to the inspection. Make notes of the inspection and be reminded to send inspection report.
New PDF, DOC and other file formats can be used as floorplans.
New New TDS clauses for AST agreements.
New Attach files to references (e.g. a scanned or faxed image).
New Option in Action button of deal screen to show all deals for this property.
New Guarantors and Occupants tabs on deal screen will have * if the deal has guarantors or permitted occupants.
New Journal tab on property and buildings screens will have * if there are overdue tasks.
New Overdue tasks will also appear on building summary tab and a new task icon at top of property screen.
New LandRegistry checked check box.
4.04.520
New New Appointment option on Actions button of applicant screen. Opens appointment screen with current applicant already selected.
New New Appointment option on Actions button of property screen. Opens appointment screen with current property already selected.
4.04.518
New Email management statement without having to print preview.
4.04.517
New Warranty and preferred contractor module. When adding a new task a list of warrantied itemsappear and if one is chosen the specified contractor is set. Typically used for appliances where a warranty exists and the repair work must be done by a specific vendor (entered into Rentman as a contractor). Also use this feature where a landlord has a maintenance agreement or has specified a preference for a particular contractor to carry out repair work (e.g.boiler, gardening, plumbing).
4.04.515
New Button to record applying for a HMO licence. Admin tab of building screen.
New New word processing component for better formatting of built in documents. This will produce smaller PDF files and print quicker (and possibly better quality) on a printer.
New Support for 64bit MS Outlook.
New Support for 64bit MS Word. Mailmerging to any version of MSWord no longer requires an ODBC driver.
New Termination letters sent to council tax, electricity, gas and water when a tenancy is terminated.
4.04.509
New New diary component. Includes week view and workweek options.
4.04.508
New Permitted Occupants. New tab on deal screen for additional occupants of a property; put children, live-in-nannies etc here; also the employee (and family) of a company let. These names will appear in section 4.4.3 of the standard agreements.
4.04.507
New Payshort option when paying bills to contractors.
New When rentman is running as a remoteapp PDF files will be opened inside rentman.
New Zoopla upload format. Change your Zoopla portal to use this new Zoopla format.
4.04.505
New Rentman will search MSExchange public folders looking for journaled emails.
4.04.501
New Rent Received report under Accounts menu. Shows all rent received in a given period including rent in advance posted from deal screen.
New Ability to attach a file (Jpg, PDF etc) to a bill transaction. Use this to include a scanned or emailed copy of a bill with the transaction.
New Option on building (admin tab) to include attached files with management statement (this will not include reinvoiced bills).
4.04.500
New Account Summary reports now show totals.
New Diary shows if keys are booked out for the property. Appointment screen shows key number associated with a property and a warning if the keys are booked out.
4.04.494
New Option to have different commission types (fixed fee or percentage) for first second and third year of a tenancy.
4.04.493
New Multiple landlord names. The landlord screen now supports up to 3 names for a landlord.
4.04.474
New The ‘Find’ button on the navigation toolbar on each screen has gone. Its functionality had aleady been replaced by the locate button (binoculars) and the search box on the main text box.
New Fortnightly and Fourweekly management statement periods.
4.04.472
New Invoice items now show vat rate individually. This makes it possible to have zero rated items on the invoice.
New Credit Card surcharge on deal sheet.
4.04.470
New Support for Rightmove’s new student service in rightmove upload.
4.04.469
New Tenant contact details included on jobsheet sms message to contractor.
New Property postcode included on jobsheet sms message to contractor.
New Selecting Employer’s reference will prepopulate the send references screen with the tenant’s employer details.
4.04.465
New Washing Machine, Dishwasher and Burglar alarm checkboxes on property screen
New “Included in rent” checkboxes; Internet, TV Licence, TV Subscription, Gas, Electricity, Water.
4.04.464
New Applicant and Deal negotiator fields can now only be changed by that negotiator or someone with ‘admin’ rights.
New Reports (and the PDF) with available properties now have a hyperlink to the property details on a website.
New Referee’s telephone number on outstanding references grid.
New My Properties and My Current Tenancies added to main treeview.
4.04.461
New Insert Mailmerge Field button in document editor. Inserts mailmerge code into document template for selected item.
4.04.458
New Integration with metropix (www.metropix.com) for producing floorplans.
New Redesigned photo tab on property screen. The buttons have gone to make way for larger thumbnails. Right click the mouse to add and remove photos. Click the photo for a larger view.
4.04.457
New When printing a Section 21 notice Rentman will prompt to terminate a deal if the tenancy has become periodic. This will ensure that a correct possession date will appear on the notice.
4.04.452
New JobSheet now shows property’s postcode.
4.04.451
New Option to exclude “Under Offer” status from available properties list.
New Drag & Drop applicant email from findaproperty onto applicant form to add details to Rentman.
4.04.448
New New Agreements and Section 21 notices.
4.04.445
New Rentman draws graphs for Irish BER certificates.
4.04.438
New Rentman now allows a negative management commission (i.e. refund) if rent is returned to tenant.
4.04.437
New Split Commission details on commission tab of property screen. Enter text that indicates how commission may be split with another agent. This will also be uploaded to portals using rentman’s generic XML (e.g. LonRes.com). This is an indicator only and does not affect how commission is calculated.
New Ability to indicate on a deal screen (notes tab) if and how commission is being split. Options are ….
· Full : indicates that the commission is not shared
· Split – Primary Agent : indicates that you are the primary agent sharing the commission with another agent who found the applicant
· Split – Sub Agent : indicates that you are the sub agent sharing the commission with another agent who has the instruction from landlord.
This is an indicator only and does not affect how commission is calculated.
New Contact on deal screen (notes tab). Indicates the agency that commission on this deal is shared with (selected from list of Contacts).
4.04.436
New Invoices Outstanding report now shows amount outstanding as well as invoice total.
4.04.431
New “Deposits not protected” option in main desktop treeview (under Tenancies, Deposits, Deposits held by agent) will highlight in red those tenancies where the weekly rent is below the AST limit. Useful for 1st October 2010 where the limit changes and you should register a deposit that was not previously an AST.
4.04.428
New It is possible to access Rentman remotely using remote access software such as gotomypc or Windows remote desktop. If you connect using a device with a much smaller screen such as a Blackberry or iPhone you can now switch Rentman to run in small screen mode by pressing F11 or using the Edit menu option. This saves having to scroll windows to use Rentman. New options on the user preferences screen further customise the rentman windows.
4.04.422
New Fourth Fee item added to deal sheet. Intended for Insurance (e.g. HomeLet) if you have already rechristened one of the other fees as insurance you can use this new one for another purpose.
New Right click on applicant in appointment screen to send email reminder.
New Option to send email to all tenants on a deal from Actions button on deal screen.
4.04.421
New Double click on Bank Balances in Trial Balance to get balance by bank account.
4.04.420
New Ability to print a reconciliation report as at a chosen date.
4.04.418
New Confirm address prompt. When entering properties Rentman will check new address against Yahoo’s free geolocator service to get the correct postal address. Unfortunately the Royal Mail’s licence restricts the postcode to 5 characters. To switch off this feature go to user preferences in the Rentman menu.
4.04.417
New AIB format accepted by bank import screen.
4.04.416
New Default DPI of documents increased to 300.
4.04.414
New “Create other landlord invoice” button on deal screen will ask if you want to include bills to be reinvoiced if any exist for non managed properties.
New File/New/Invoice option will ask if you want to include bills to be reinvoiced if any exist for the property for non managed properties.
4.04.413
New Deal Sheet invoice will be marked as paid when all deal sheet monies are received.
New Ability to set fixed fee default lettings commission, for both company and landlord.
4.04.412
New Maximum number of tenants on a deal increased to 12.
4.04.409
New When synchronizing with Outlook Rentman now shows the complete folder path so as to easily distinguish between folders with the same name but, for instance, under personal and public folders. Note: previously saved default settings will need to be reselected and saved as they will have been saved without the full folder path.
New Rentman will no longer delete appointments from Rentman when they have been deleted in outlook without the prompt being selected.
4.04.405
New Payment method variable can be included on management statement - pcPaymentmethod.
4.04.396
New Option in company preferences to send letters as body of email rather than as an attachment.
4.04.392
New Management Fixed Fee default option on company preferences.
4.04.413
New Deal Sheet invoice will be marked as paid when all deal sheet monies are received.
New Ability to set fixed fee default lettings commission, for both company and landlord.
4.04.412
New Maximum number of tenants on a deal increased to 12.
4.04.409
New When synchronizing with Outlook Rentman now shows the complete folder path so as to easily distinguish between folders with the same name
New Rentman will no longer delete appointments from Rentman when they have been deleted in outlook without the prompt being selected.
4.04.405
New Payment method variable can be included on management statement - pcPaymentmethod.
New Option in company preferences to send letters as body of email rather than as an attachment.
4.04.392
New Management Fixed Fee default option on company preferences.
4.04.385
New Registration details sent as excel email attachment to DPS .
New Guaranteed Rent. Manage a building as normal but if the rent is not forthcoming from the tenant.. receive rent and choose “Guaranteed Rent” as how. This will automatically post a corresponding bank transfer from the Office Account to cover the rent.
The difference between Guaranteed Rent and Guaranteed Income is that guaranteed rent simply acts as rent insurance while the property is occupied. Guaranteed Income guarantees the landlord an income regardless of whether the property is occupied or not (and, usually, regardless of any expenses).
4.04.382
New Right click on rent overdue in todo list to receive rent or to mark deal as archived (and thereby remove tenancy from list)
New Right click on invoice reminders todo list to mark an invoice as paid or void
New Retaining deposit for expenses on a non managed property will create a payment to landlord for the retained amount.4.04.374
4.04.374
New Tenancies with an outstanding deal sheet balance will now show in todo list as “Outstanding Balances” under "Tenants about to move in".
4.04.370
New Properties with advertising boards can be linked to a new type of contractor “Sign Erector” on the advertising tab. By right clicking on the “Boards to be Removed” To Do list (and Boards Installed) you can then send email or sms message to the contractor directly.
4.04.368
New Reinvoicing. This is the ability to markup a bill and have it appear on an invoice (as a lineitem) rather than as a reimbursable expense. The markup can be set on the contractors screen (admin Tab) as either a percentage or as a flat rate. The default markup can be overridden when the bill is received or the line item in the invoice can be changed after the bill has been added.
For unmanaged properties right click on the bill in the reimbursables tab of the invoice screen to “reinvoice” and add to the invoice.
For managed properties right click on a bill showing on statement tab of building screen to have it included in the next management statement.
Once a bill has been reinvoiced it will not appear on the landlord’s statement or balance.
New Vendor Surcharge category in Accounts Summary under invoices. Shows reinvoiced items.
New Cost of Goods Sold group in Accounts Summary screen with Reinvoiced Bills category. Shows all bills that have been marked as reinvoiced (or to be reinvoiced).
4.04.366
New Send as Plain Text option on each user’s email preferences. This can help avoid an issue where attachments are not seen by recipients not using outlook as their email client.
4.04.365
New Weekly option for management statement period.
4.04.362
New Sending email to applicants via the Available Properties menu option now puts all selected applicants as a bcc in one email so as to make it easier to send a custom message to all recipients.
4.04.361
New Company Preferences screen (regional tab) shows history of vat rates. This is used to correctly calculate the VAT on past rent dues and invoices.
New Company Preferences screen (regional tab) shows vat registered date. If a company is not vat registered make sure this is empty. When the company becomes VAT registered set the effective date here.
4.04.355
New Right click references on todo grid to mark as received.
New Option for default status when adding a property.
New Default rent and deposit option of 1.5 months.
New Number of weeks rent outstanding shown in rent over due and DSS rent overdue todo lists.
4.04.353
New “Tenants about to move out” has reverted to its original name “Tenancies Expiring” in the ToDo list.
New Printing the “Tenancies Expiring” grid will produce a specific report showing more details than the grid.
4.04.352
New Option on CompanyPreferences screen to include rent period on management statements. This is not recommended – hover mouse over help symbol alongside checkbox on Defaults/Management tab for details.
New Option on Company Prefences screen to require users to enter a Source or Referred By setting for new applicants. See Defaults/Applicants tab.
New Option on Company Prefences screen to assign a new applicant to the user entering the details. See Defaults/Applicants tab.
4.04.349
New Option to include or exclude rent adjustments in commission calculation.
New Option to include or exclude rent paid direct to landlord in commission calculation.
New “Email Problem to Rentman Support” option under Help in Rentman menu. Will also attach screen shot of Rentman to help illustrate a problem. So, if you have a problem in Rentman make sure the screen and troubled data is showing then choose this menu option and send a description of the error to our support mailbox.
4.04.338
New Ability to put words in columns on cheques to landlord
4.04.332
New Rent Due will show VAT when added to rent.
New Non Managed Properties list under Properties in main desktop treeview.
New List of “matched property” emails sent to applicants under Applicants in desktop treeview. Use this to follow up with applicants. The journal entry stays on this list till the applicant is archived. Right click on entry to open attachment or journal entry. Double click to open applicant details screen.
4.04.328
New Send jobsheet as SMS text message from task screen.
4.04.327
New Guaranteed Income statement can post balance for transfer to office account.
4.04.322
New More options for email interface including Gmail, Yahoo and Windows Live.
4.04.321
New Button to retain deposit to pay an invoice to the tenant. Note: You need written consent from the tenant to use the deposit in this way.
4.04.318
New Calculation of management commission (percentage) will now include adjustments and rent paid direct to landlord.
New Adjustments and DirectToLandlord payments will appear on statements as memo entries.
4.04.316
New Agents can select their own appointment colour for the diary
New Agents can choose which of the certificates will be shown in the todo list
New Accounts summary by branch.
4.04.315
New Warning on statement tab on invoice screen when deal sheet money is outstanding or money is uncleared.
4.04.311
New Utility letters.
New Deposits to be registered by agent and by landlord now separated in todo list.
4.04.306
New Favourite option on toolbar. See user screen, preferences tab.
4.04.292
New Improved layout of appointment list. Shows landlord and applicant telephone numbers.
4.04.287
New Email button on deal print screen. Enables you to send agreements, notices etc as attachments to one email. If the preview checkbox is ticked the email dialogue will be shown.
4.04.285
New Matching applicants from property screen will now send to all applicants (bcc) with one email (rather than as a separate email for each applicant as before). This makes it easier to send a custom message to all matching applicants.
New If you get rid of the default text for matching emails Rentman will leave the message body blank which means outlook will use a signature. The default messages are found in the documents ‘propertymatch’ and ‘matchemail’. Delete or rename these documents if you want Rentman to always leave the email message body blank (and outlook to use its default signature).
New Properties ordered by street name in dropdown combo in keylog screen.
4.04.283
New Managed Properties list under properties in main desktop treeview.
4.04.275
New Property types “Garage”, “Houseboat”, “Flatshare” and “Houseshare” recognized when uploading to rightmove.
4.04.271
New Printing bulk letter will now prompt for printer.
4.04.268
New Previous and post tenancy addresses included in ASTs.
4.04.264
New Bulk Print MS Word documents.
4.04.255
New Mutliple applicants and multiple properties on an appointment.
4.04.254
New New building wizard defaults to blank managed since date. So any deals entered retrospectively will be marked as managed.
4.04.253
New Option to always save management statement as PDF. When printing a management statement Rentman adds the statement to the journal. Unless you have emailed or exported the statement it will be saved as a TIFF file. Tick this checkbox (on company preferences/defaults/management screen) to ensure it is always saved in journal as PDF.
4.04.252
New Reprint bank transfers(invoices) report from ledger. Double click on transfer entry to see transaction details and click print.
New First tenant’s name shown on building history treeview. Any other names can be seen by expanding the item.
4.04.251
New Current periodic tenancies shown under Tenants in desktop treeview.
New BER & PRTB certificates for Eire.
New Printing rent from building history screen will show running balance.
4.04.247
New Payment type DSS-Adjustment. To adjust DSS rent outstanding without affecting bank accounts.
New Building history tab. Click on a deal and Rentman will now show all transactions for the property that occurred during the span of that deal. Although many of these transactions don’t belong to the deal (unlike rent and deposit) it can be useful to see what occurred during the lifetime of a tenancy.
4.04.246
New Right click on expiry letter todo grid to clear from list without sending.
4.04.242
New Ability to unterminate a terminated deal from Actions button on deal screen.
4.04.242
New “Issue This Standing Order Now” option when clicking actions button on standing order screen.
4.04.238
New Rentman will now recognize downloads for import from First Direct.
4.04.237
New Global Header/Footer. Modify the global header once and all reports that use a header (e.g. invoices, letters, statements etc) will inherit from that one amendment. Will make it easier to change header from default and will also help prevent Rentman updates overwriting past customizations.
4.04.235
New Option on management statement screen to show rent outstanding.
4.04.234
New Date on Bank Transfer(Invoices) screen (so as to backdate a transfer).
4.04.231
New Rentman will generate EPC graphs from values entered on Safety Certificate screen.
New EPC graphs will be uploaded to Rightmove.
New EPC graphs included in generic XML for upload to websites.
4.04.229
New Barclays Bank Manager format accepted by bank import screen.
4.04.228
New Building Wizard when making a property managed.
New Outlook emails generated by Rentman will be in html format rather than plain text.
4.04.225
New Options on applicant match screen to only show properties added or properties updated since the last matched list was sent to this applicant.
New Option to allow periodic tenancies when there are guarantors on a deal. We have been advised that this is not a good idea (a guarantor’s liability may be unenforceable if Section 6 or Section 13 notices are served on the tenants) but if you have your own legal advice and want to permit this go to company preferences/defaults/deals tab.
New Emails sent outside of Rentman (using outlook) will no longer be automatically added to the journal where Rentman can match the
