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New Features

Rentman is constantly updated to include new features to keep our clients ahead of their competitors and up to date with new legislation. Below is a list of our most recent enhancements.

4.04.286

New Email button on deal print screen. Enables you to send agreements, notices etc as attachments to one email. If the preview checkbox is ticked the email dialogue will be shown.

4.04.285

New Matching applicants from property screen will now send to all applicants (bcc) with one email (rather than as a separate email for each applicant as before). This makes it easier to send a custom message to all matching applicants.

New If you get rid of the default text for matching emails Rentman will leave the message body blank which means outlook will use a signature. The default messages are found in the documents ‘propertymatch’ and ‘matchemail’. Delete or rename these documents if you want Rentman to always leave the email message body blank (and outlook to use its default signature).

New Properties ordered by street name in dropdown combo in keylog screen.

4.04.283

New Managed Properties list under properties in main desktop treeview.

4.04.275

New Property types “Garage”, “Houseboat”, “Flatshare” and “Houseshare” recognized when uploading to rightmove.

4.04.271

New Printing bulk letter will now prompt for printer.

4.04.268

New Previous and post tenancy addresses included in ASTs.

4.04.264

New Bulk Print MS Word documents.

4.04.255

New Mutliple applicants and multiple properties on an appointment.

4.04.254

New New building wizard defaults to blank managed since date. So any deals entered retrospectively will be marked as managed.

4.04.253

New Option to always save management statement as PDF. When printing a management statement Rentman adds the statement to the journal. Unless you have emailed or exported the statement it will be saved as a TIFF file. Tick this checkbox (on company preferences/defaults/management screen) to ensure it is always saved in journal as PDF.

4.04.252

New Reprint bank transfers(invoices) report from ledger. Double click on transfer entry to see transaction details and click print.

New First tenant’s name shown on building history treeview. Any other names can be seen by expanding the item.

4.04.251

New Current periodic tenancies shown under Tenants in desktop treeview.

New BER & PRTB certificates for Eire.

New Printing rent from building history screen will show running balance.

4.04.247

New Payment type DSS-Adjustment. To adjust DSS rent outstanding without affecting bank accounts.

New Building history tab. Click on a deal and Rentman will now show all transactions for the property that occurred during the span of that deal. Although many of these transactions don’t belong to the deal (unlike rent and deposit) it can be useful to see what occurred during the lifetime of a tenancy.

4.04.246

New Right click on expiry letter todo grid to clear from list without sending.

4.04.242

New Ability to unterminate a terminated deal from Actions button on deal screen.

4.04.242

New “Issue This Standing Order Now” option when clicking actions button on standing order screen.

4.04.238

New Rentman will now recognize downloads for import from First Direct.

4.04.237

New Global Header/Footer. Modify the global header once and all reports that use a header (e.g. invoices, letters, statements etc) will inherit from that one amendment. Will make it easier to change header from default and will also help prevent Rentman updates overwriting past customizations.

4.04.235

New Option on management statement screen to show rent outstanding.

4.04.234

New Date on Bank Transfer(Invoices) screen (so as to backdate a transfer).

4.04.231

New Rentman will generate EPC graphs from values entered on Safety Certificate screen.

New EPC graphs will be uploaded to Rightmove.

New EPC graphs included in generic XML for upload to websites.

4.04.229

New Barclays Bank Manager format accepted by bank import screen.

4.04.228

New Building Wizard when making a property managed.

New Outlook emails generated by Rentman will be in html format rather than plain text.

4.04.225

New Options on applicant match screen to only show properties added or properties updated since the last matched list was sent to this applicant.

New Option to allow periodic tenancies when there are guarantors on a deal. We have been advised that this is not a good idea (a guarantor’s liability may be unenforceable if Section 6 or Section 13 notices are served on the tenants) but if you have your own legal advice and want to permit this go to company preferences/defaults/deals tab.

New Emails sent outside of Rentman (using outlook) will no longer be automatically added to the journal where Rentman can match the email address to a landlord, tenant, applicant etc. Instead the synchronise form’s download emails option will now add journal entries for sent as well as received emails. Two reasons for this ; first, emails sent when Rentman was not running were not being added to the journal and, second, a change to outlook meant that Rentman’s “email sent” event handling code could cause the rich text component to give an error. Emails sent through Rentman will continue to be added directly to the journal.

New Use the “Receive Money” screen (invoices tab) to receive partial payments for invoices.

New If you enter an overpayment on the Receive Money screen you may then print off a Statement to return the balance to the landlord. This feature is used when you receive, for instance, a 2nd month’s rent from the tenant that is to be used to pay a follow on lettings commission invoice (Let Only).

New If payment received on the Receive Money screen is subsequently deposited into a Client Account Rentman will automatically switch the invoice to be “paid from client account” so that the money can be transferred to the office (company) account.

4.04.223

New New item in the tree view shows tenancies that are renewing (i.e. for which a new tenancy has already been created) and these will no longer appear in “Tenants moving in” and “Tenants moving out” Todo lists.

New New checkbox “Upload to this Portal” on portals screen. Indicates that by default a portal is to be selected for uploading.

4.04.221

New Double click on entry in ledger screen to view and change transaction details (read only if transaction is reconciled).

New Option to have Rentman prompt to create an invoice when saving a deal for which there are tenant’s fees but no invoice has yet been created. Company preferences/Defaults/Tenant Fees.

4.04.220

New Warning symbol on status bar if any uploads to portals have failed. Hover mouse over the warning to see which portals failed. Portal screen will show last upload and a checkbox indicates if there was a failure. This is particularly useful if the uploader is being run unattended as a scheduled task. You can clear the status bar warning by un ticking the checkbox. Details of the error will be in the most recent uploaderyyyymmddhhmmss.log.

4.04.219

New If “Include unpaid invoices on bank transfers screen” is ticked Accounts page will show invoices as outstanding if posted but not yet transferred. See option in Company Preferences/Defaults/Other tab.

New Option in user preferences to swap the position of the search textbox with the send button on the main desktop i.e. the search at the top and the send (plus the print, excel and chart buttons) at the bottom.

4.04.216

New Warnings on invoice screen when reimbursable expenses are outstanding on a let only property.

4.04.212

New Explicit support for HMO (House in Multiple Occupation). Enter each room as a property (because they will be advertised and let individually) and add them all to one building and tick HMO on admin tab. Standard tenancy agreements will apply (treating each room as an individual dwelling place) but you may wish to add optional clauses concerning common areas. As with all managed buildings invoices and bills can be made specific to a particular property (room) or to the building as a whole (common areas). The expiry date of the HMO Licence can be entered on the admin tab of the building screen. The Todo list will remind when licences are due to expire.

New Oil Safety certificates. Works in same way as the other safety certificates.

New Ability to assign tasks to a negotiator. The diary page has also changed to show only tasks for the selected negotiator (and will include all tasks for the negotiator not marked as done).

New Ability to double click on Applicant, Landlord or property name on the appointment screen to bring up the relevant details.

New Drag and drop any outlook item (notes, journal etc) to a Rentman screen and add it to the journal. Don’t forget Rentman will automatically add to the journal any outlook emails where it can match the email address.

4.04.211

New Option to show unpaid invoices on Bank Transfers (Invoices) screen so invoices can be marked as paid and transferred to office account in one action. See Company Settings, Defaults/Other tab.

New Ability to mark each portal to upload all properties regardless of availability or selection.

New FTP component will retry failed transfers 3 times and show debugging information in log if a retry is necessary.

New Portal screen will show last upload and indicate any failure.

New A failure to upload to a portal will cause all logged in Rentman to receive a message informing them of the fail.

New Warning on statement screen when there are unpaid invoices for a building.

New Warning on statement screen when there are unpaid bills for a building.

4.04.204

New Terms and conditions signed checkbox on property commission tab. Indicates that a landlord has signed the Terms and Conditions document. If a property is marked as available without this checkbox ticked it will appear in a Todo list item “Terms & Conditions to be signed”.

4.04.203

New Negotiator Statistics report available from Misc/Reports menu item. Shows count of deals, renewals, applicants, appointments and viewings for each negotiator within a given period.

New Negotiator Statistics chart available from Misc/Charts menu item. Shows count of deals, renewals, applicants, appointments and viewings for each negotiator within a given period.

4.04.202

New Bank Balances report under Accounts/Reports menu.

4.04.198

New Deal sheet invoices will automatically be marked as paid when the deal starts and the deal sheet balance is zero. You cannot mark a deal sheet invoice as paid if the balance is not zero.

4.04.196

New Users can now select rent “per week” or “per month” by property and applicant. Rentman will still match applicants and properties even when one is entered as per week and the other as per month. Note.. any customized reports will have to be modified before they will pick up the new per week/month field.

New Option to exclude Periodic tenancies from “moving out” and “expiry letters due” Todo lists.

New Option to exclude tenancies marked as “agreed to renew” from “moving out” and “expiry letters due” Todo lists.

4.04.192

New Automatic disbursement of deal sheet receipts (rent in advance etc) now dated with the deal’s start date rather than the date received so as to prevent rent in advance being included on management statements too early. The receipt itself (the bank ledger entry) will still be dated with the actual date received.

4.04.187

New Improved security on Print and Save to file buttons associated with main tree view. Negotiator level users are only able to use these buttons on the Todo, Key list and Maintenance branches.

4.04.178

New Invoice reminders will not show invoices where total is zero.

New Tenant moving out list keep properties on list for a month after tenants move out or until deal is archived.

4.04.170

New Search on main screen will now return properties and buildings as well as landlords, applicants, tenants etc. So this can be the preferred means of navigating to a property or building instead of opening the property/building screen and pressing ‘locate’

New If there is no currently selected record most screens will now go directly into a ‘locate’ on loading.

4.04.166

New Key List now shows number of available keys for each property.

New Bulk Mail option under File menu. This screen enables you to select a document to be emailed to, or printed for, every one on a selection list. If you don’t select a document the email dialogue is shown with all selected email addresses as ‘bcc’.

4.04.164

New Viewing tab on property screen links to Google satellite images and Streetview. Please note - this is provided as a free service via the Rentman web site and all copyright and trademarks remain with Google. Please see Google’s Terms and Conditions at http://www.google.com/intl/en_ALL/help/terms_maps.html

4.04.161

New Creating a deal for a managed property where the start date is in the past will prompt for outstanding rent before posting a rent adjustment for the difference. To help enter opening balances on a new Rentman

New New Licensing model – Rentman is now licensed for a set number of simultaneous users.

New When adding a new report to customreports Rentman will now prompt you to select a report template - an existing report to form the basis of this new report. Note this is not the same as customizing an existing report as Rentman will not use this new report instead of the original. This is primarily intended for adding display and advert variations.

New Option on agent’s preferences screen to cause a popup reminder when appointments come due.

New Double click on adjustment transactions will now allow you to change them.

4.04.146

New Drag & drop vCalendar (.ics) from Outlook to import appointment from email.

New Existing Letting statement shown on deal screen.

New Invoice screen will open on statement tab when called from deal screen.

New Option on agent’s preferences screen to cause a popup reminder when appointments come due.

New When creating a deal for a managed property that started in the past Rentman will create a rent adjustment for any rent outstanding. This is for when entering past deals onto a new Rentman. It is important that a deal has the correct dates. If rent is outstanding change the adjustment (go to building history tab and select rent in treeview to see adjustment transaction).

4.04.128

New Welcome Screen.

New Dashboard

 

 

LATEST VERSION 4.04.286

Rentman will generate EPC graphs from values entered on Safety Certificate screen.

EPC graphs will be uploaded to Rightmove.

EPC graphs included in generic XML for upload to websites.

ENERGY PERFORMANCE CERTIFICATES (EPC)

Details of the certificate can be recorded and copies of the EPC certificate can be saved in Rentman. Also compliance and expiry alerts.

TENANCY DEPOSIT PROTECTION

Rentman includes agreements  compliant with each scheme. Also registration alerts and tenant notification reminders 

TDS

my deposits

DPS

 

MANUAL

The Rentman manual must be the one of the best in the field. With 10,000 words spread over 135 pages, it has been written in collaboration with many of our clients. It will assist even the most experienced Rentman user.

Bound between sexy black hardback covers its designed to accommodate any future additional chapters. Packed full of easy to follow instructions that are often supplemented with crisp clear screen shots it's an absolute snip at £35+VAT.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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