New Features
Rentman is constantly updated to include new features to keep our clients ahead of their competitors and up to date with new legislation. Below is a list of our most recent enhancements.
4.04.286
New Email button on deal
print screen. Enables you to send agreements, notices etc as
attachments to one email. If the preview checkbox is ticked
the email dialogue will be shown.
4.04.285
New Matching applicants from property screen will now
send to all applicants (bcc) with one email (rather than as
a separate email for each applicant as before). This makes
it easier to send a custom message to all matching
applicants.
New If you get rid of the default text
for matching emails Rentman will leave the message body
blank which means outlook will use a signature. The default
messages are found in the documents ‘propertymatch’ and
‘matchemail’. Delete or rename these documents if you want
Rentman to always leave the email message body blank (and
outlook to use its default signature).
New Properties
ordered by street name in dropdown combo in keylog screen.
4.04.283
New Managed Properties
list under properties in main desktop treeview.
4.04.275
New Property types
“Garage”, “Houseboat”, “Flatshare” and “Houseshare”
recognized when uploading to rightmove.
4.04.271
New Printing bulk letter will now
prompt for printer.
4.04.268
New Previous and post tenancy addresses included in ASTs.
4.04.264
New Bulk Print MS Word
documents.
4.04.255
New
Mutliple applicants and multiple properties on an
appointment.
4.04.254
New New
building wizard defaults to blank managed since date. So any
deals entered retrospectively will be marked as managed.
4.04.253
New Option to always
save management statement as PDF. When printing a management
statement Rentman adds the statement to the journal. Unless
you have emailed or exported the statement it will be saved
as a TIFF file. Tick this checkbox (on company
preferences/defaults/management screen) to ensure it is
always saved in journal as PDF.
4.04.252
New Reprint bank transfers(invoices) report from ledger.
Double click on transfer entry to see transaction details
and click print.
New First tenant’s name shown on
building history treeview. Any other names can be seen by
expanding the item.
4.04.251
New Current periodic tenancies shown under Tenants in
desktop treeview.
New BER & PRTB certificates for
Eire.
New Printing rent from building history screen
will show running balance.
4.04.247
New Payment type DSS-Adjustment. To adjust DSS rent
outstanding without affecting bank accounts.
New
Building history tab. Click on a deal and Rentman will now
show all transactions for the property that occurred during
the span of that deal. Although many of these transactions
don’t belong to the deal (unlike rent and deposit) it can be
useful to see what occurred during the lifetime of a
tenancy.
4.04.246
New Right
click on expiry letter todo grid to clear from list without
sending.
4.04.242
New Ability
to unterminate a terminated deal from Actions button on deal
screen.
4.04.242
New “Issue
This Standing Order Now” option when clicking actions button
on standing order screen.
4.04.238
New Rentman will now recognize downloads for import from
First Direct.
4.04.237
New
Global Header/Footer. Modify the global header once and all
reports that use a header (e.g. invoices, letters,
statements etc) will inherit from that one amendment. Will
make it easier to change header from default and will also
help prevent Rentman updates overwriting past
customizations.
4.04.235
New
Option on management statement screen to show rent
outstanding.
4.04.234
New
Date on Bank Transfer(Invoices) screen (so as to backdate a
transfer).
4.04.231
New Rentman will generate EPC graphs from values entered
on Safety Certificate screen.
New EPC graphs will be uploaded to Rightmove.
New EPC graphs included in generic XML for upload to
websites.
4.04.229
New Barclays Bank Manager format accepted by bank import
screen.
4.04.228
New Building Wizard when making a property managed.
New Outlook emails generated by Rentman will be in html
format rather than plain text.
4.04.225
New Options on applicant match screen to only show
properties added or properties updated since the last
matched list was sent to this applicant.
New Option to allow periodic tenancies when there are
guarantors on a deal. We have been advised that this is
not a good idea (a guarantor’s liability may be
unenforceable if Section 6 or Section 13 notices are
served on the tenants) but if you have your own legal
advice and want to permit this go to company
preferences/defaults/deals tab.
New Emails sent outside of Rentman (using outlook) will
no longer be automatically added to the journal where
Rentman can match the email address to a landlord,
tenant, applicant etc. Instead the synchronise form’s
download emails option will now add journal entries for
sent as well as received emails. Two reasons for this ;
first, emails sent when Rentman was not running were not
being added to the journal and, second, a change to
outlook meant that Rentman’s “email sent” event handling
code could cause the rich text component to give an
error. Emails sent through Rentman will continue to be
added directly to the journal.
New Use the “Receive Money” screen (invoices tab) to
receive partial payments for invoices.
New If you enter an overpayment on the Receive Money
screen you may then print off a Statement to return the
balance to the landlord. This feature is used when you
receive, for instance, a 2nd month’s rent from the
tenant that is to be used to pay a follow on lettings
commission invoice (Let Only).
New If payment received on the Receive Money screen is
subsequently deposited into a Client Account Rentman
will automatically switch the invoice to be “paid from
client account” so that the money can be transferred to
the office (company) account.
4.04.223
New New item in the tree view shows tenancies that are
renewing (i.e. for which a new tenancy has already been
created) and these will no longer appear in “Tenants
moving in” and “Tenants moving out” Todo lists.
New New checkbox “Upload to this Portal” on portals
screen. Indicates that by default a portal is to be
selected for uploading.
4.04.221
New Double click on entry in ledger screen to view and
change transaction details (read only if transaction is
reconciled).
New Option to have Rentman prompt to create an invoice
when saving a deal for which there are tenant’s fees but
no invoice has yet been created. Company
preferences/Defaults/Tenant Fees.
4.04.220
New Warning symbol on status bar if any uploads to
portals have failed. Hover mouse over the warning to see
which portals failed. Portal screen will show last
upload and a checkbox indicates if there was a failure.
This is particularly useful if the uploader is being run
unattended as a scheduled task. You can clear the status
bar warning by un ticking the checkbox. Details of the
error will be in the most recent
uploaderyyyymmddhhmmss.log.
4.04.219
New If “Include unpaid invoices on bank transfers
screen” is ticked Accounts page will show invoices as
outstanding if posted but not yet transferred. See
option in Company Preferences/Defaults/Other tab.
New Option in user preferences to swap the position of
the search textbox with the send button on the main
desktop i.e. the search at the top and the send (plus
the print, excel and chart buttons) at the bottom.
4.04.216
New Warnings on invoice screen when reimbursable
expenses are outstanding on a let only property.
4.04.212
New Explicit support for HMO (House in Multiple
Occupation). Enter each room as a property (because they
will be advertised and let individually) and add them
all to one building and tick HMO on admin tab. Standard
tenancy agreements will apply (treating each room as an
individual dwelling place) but you may wish to add
optional clauses concerning common areas. As with all
managed buildings invoices and bills can be made
specific to a particular property (room) or to the
building as a whole (common areas). The expiry date of
the HMO Licence can be entered on the admin tab of the
building screen. The Todo list will remind when licences
are due to expire.
New Oil Safety certificates. Works in same way as the
other safety certificates.
New Ability to assign tasks to a negotiator. The diary
page has also changed to show only tasks for the
selected negotiator (and will include all tasks for the
negotiator not marked as done).
New Ability to double click on Applicant, Landlord or
property name on the appointment screen to bring up the
relevant details.
New Drag and drop any outlook item (notes, journal etc)
to a Rentman screen and add it to the journal. Don’t
forget Rentman will automatically add to the journal any
outlook emails where it can match the email address.
4.04.211
New Option to show unpaid invoices on Bank Transfers
(Invoices) screen so invoices can be marked as paid and
transferred to office account in one action. See Company
Settings, Defaults/Other tab.
New Ability to mark each portal to upload all properties
regardless of availability or selection.
New FTP component will retry failed transfers 3 times
and show debugging information in log if a retry is
necessary.
New Portal screen will show last upload and indicate any
failure.
New A failure to upload to a portal will cause all
logged in Rentman to receive a message informing them of
the fail.
New Warning on statement screen when there are unpaid
invoices for a building.
New Warning on statement screen when there are unpaid
bills for a building.
4.04.204
New Terms and conditions signed checkbox on property
commission tab. Indicates that a landlord has signed the
Terms and Conditions document. If a property is marked
as available without this checkbox ticked it will appear
in a Todo list item “Terms & Conditions to be signed”.
4.04.203
New Negotiator Statistics report available from
Misc/Reports menu item. Shows count of deals, renewals,
applicants, appointments and viewings for each
negotiator within a given period.
New Negotiator Statistics chart available from
Misc/Charts menu item. Shows count of deals, renewals,
applicants, appointments and viewings for each
negotiator within a given period.
4.04.202
New Bank Balances report under Accounts/Reports menu.
4.04.198
New Deal sheet invoices will automatically be marked as
paid when the deal starts and the deal sheet balance is
zero. You cannot mark a deal sheet invoice as paid if
the balance is not zero.
4.04.196
New Users can now select rent “per week” or “per month”
by property and applicant. Rentman will still match
applicants and properties even when one is entered as
per week and the other as per month. Note.. any
customized reports will have to be modified before they
will pick up the new per week/month field.
New Option to exclude Periodic tenancies from “moving
out” and “expiry letters due” Todo lists.
New Option to exclude tenancies marked as “agreed to
renew” from “moving out” and “expiry letters due” Todo
lists.
4.04.192
New Automatic disbursement of deal sheet receipts (rent
in advance etc) now dated with the deal’s start date
rather than the date received so as to prevent rent in
advance being included on management statements too
early. The receipt itself (the bank ledger entry) will
still be dated with the actual date received.
4.04.187
New Improved security on Print and Save to file buttons
associated with main tree view. Negotiator level users
are only able to use these buttons on the Todo, Key list
and Maintenance branches.
4.04.178
New Invoice reminders will not show invoices where total
is zero.
New Tenant moving out list keep properties on list for a
month after tenants move out or until deal is archived.
4.04.170
New Search on main screen will now return properties and
buildings as well as landlords, applicants, tenants etc.
So this can be the preferred means of navigating to a
property or building instead of opening the
property/building screen and pressing ‘locate’
New If there is no currently selected record most
screens will now go directly into a ‘locate’ on loading.
4.04.166
New Key List now shows number of available keys for each
property.
New Bulk Mail option under File menu. This screen
enables you to select a document to be emailed to, or
printed for, every one on a selection list. If you don’t
select a document the email dialogue is shown with all
selected email addresses as ‘bcc’.
4.04.164
New Viewing tab on property screen links to Google
satellite images and Streetview. Please note - this is
provided as a free service via the Rentman web site and
all copyright and trademarks remain with Google. Please
see Google’s Terms and Conditions at http://www.google.com/intl/en_ALL/help/terms_maps.html
4.04.161
New Creating a deal for a managed property where the
start date is in the past will prompt for outstanding
rent before posting a rent adjustment for the
difference. To help enter opening balances on a new
Rentman
New New Licensing model – Rentman is now licensed for a
set number of simultaneous users.
New When adding a new report to customreports Rentman
will now prompt you to select a report template - an
existing report to form the basis of this new report.
Note this is not the same as customizing an existing
report as Rentman will not use this new report instead
of the original. This is primarily intended for adding
display and advert variations.
New Option on agent’s preferences screen to cause a
popup reminder when appointments come due.
New Double click on adjustment transactions will now
allow you to change them.
4.04.146
New Drag & drop vCalendar (.ics) from Outlook to import
appointment from email.
New Existing Letting statement shown on deal screen.
New Invoice screen will open on statement tab when
called from deal screen.
New Option on agent’s preferences screen to cause a
popup reminder when appointments come due.
New When creating a deal for a managed property that
started in the past Rentman will create a rent
adjustment for any rent outstanding. This is for when
entering past deals onto a new Rentman. It is important
that a deal has the correct dates. If rent is
outstanding change the adjustment (go to building
history tab and select rent in treeview to see
adjustment transaction).
4.04.128
New Welcome Screen.
New Dashboard
