RENTMAN'S EXTENSIVE FEATURE LIST

General

• Automatic To Do/Reminder screen
• Letters at the touch of a button
• Full multi office connectivity
• Automatic SMS messaging property alerts to applicants
• Emailing of statements
• Diary, tasking, applicant and landlord contacts
• ynchronisation with Microsoft Outlook
• Automatic SMS appointment reminders to applicants and andlords Unlimited correspondence/form letters generated via Microsoft Word
• Bulk mail merging via Word
• Automatic printing of utility/local authority letters
• Automatic logging and tracking of all letters and
• greements printed, events and applicant appointments
• Post code software compatible
• Built-in diary with negotiator’s daily and whole office appointment printout
• One click or automated upload to all the major property portals
• All supplied letters & reports are easily customisable
• Windows 2000/Server 2003/XP/Vista compatible
• Fully Internet connected for email and web updating
• Screen Carousel for shop window
• Envelope and label printing

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Property Management

• Management statement with separate Invoice option
• Management statement and Invoice on one page with cheque printing option
• Browsing & amending of past transactions
• Automatic rent reminders
• Automatic Ground Rent & Service Charges
• Maintenance events with recurring facility for inspections etc.
• Overseas landlords tax retention
• Automatic generation of commission Invoices
• Commission on rent received and/or bills paid
• Contractor’s accounts, works order tracking, remittance advice
• Landlord and contractor BACS payments
• Landlord credit notes
• Property Inventory
• Gas/electricity check-in/out records
• Historical statement retrieval and printing
• Management statement with separate Invoice option

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Tenancies

• AST agreements with clauses specified by the Tenancy Deposit Schemes
• Company, contractual and short let agreements
• Automatic calculation of rents, deposits etc
• Contracts and Housing Act Notices printed
• automatically and logged for tracking
• Letters to utility companies and local Authority printed automatically and logged for tracking.
• References printed and tracked automatically
• Automatic expiry letters, Inventory & contract fees
• Easy renewal or termination of tenancies
• Easy Deposit records compliant with Tenancy Deposit Scheme
• Automatic rent demands and reminders

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Property Database

• Energy Performance Certificate (EPC) storage  with compliance and expiry alerts
• Gas, portable appliance, fire and electrical certificate reminders
• Applicant's and property matching with print, email or SMS options
• Up-to date lists of available properties with photos
• Automatic canvassing letters
• Limitless customisable property types
• Nine photographs per property
• Floorplans
• Window cards
• Maps
• Key number database
• Newspaper adverts at the touch of a button
• View and print appointment log for each property

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Accounts

• Automatic statements for landlords
• Automatic reminders for unpaid invoices
• Contractor accounts
• Trial Balance
• Refunds if tenants move out early
• Section 19 and Non Resident IR Returns
• Negotiator's commissions
• Client/Office/Cash account ledgers
• Unlimited bank account creation
• Accounts summery with ledgers and period options
• Bank reconciliation
• Export facility in standard formats including Excel
• Standing Orders with reminders and automatic issue option

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Reports

• Client Account Ledger with period option
• Cash Book with period option
• Rent Overdue
• Rent Overdue (aged debtors)
• Deposits Held
• Managed Properties
• Management History
• Rent Due Dates
• Appointment Log
• Maintenance Events with period planned or archived
• Options
• Property Details
• Available Properties with layout options
• Properties to be Canvassed
• Tenancies Due to Move In
• Tenancies Due to Expire
• Current Tenancies
• All Tenancies
• Outstanding Statements and Invoices
• Statements and Invoices Yet to be Sent
• All Statement and Invoices
• All invoices by type
• Invoices raised before but paid after a cut off date
• Payments to Landlords with All Payments or Bank Transfer only options
• Landlords Rent (breakdown by property)
• Landlords Ledger/Statement with period option
• Tenants Deposit Statement
• Applicants Details
• Outstanding Applicant
• Key List

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Security

• 4 levels of security access
• Integrated backup
• User Passwords

 

LATEST VERSION 4.03.236

SMS message can be sent to tenant from rent overdue todo list. Rentman will find the first tenant flagged as having an SMS capable mobile phone.

ENERGY PERFORMANCE CERTIFICATES (EPC)

Details of the certificate can be recorded and copies of the EPC certificate can be saved in Rentman. Also compliance and expiry alerts.

You will need to provide an EPC which will be valid for ten years, to prospective tenants, the first time you let or re-let your property after 1 October 2008

TENANCY DEPOSIT PROTECTION

Rentman includes agreements  compliant with each scheme. Also registration alerts and tenant notification reminders